Westminster Search

Privacy Policy

Introduction

Westminster Search ("we", "us", or "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and store your personal data, and outlines your rights regarding the information we hold about you. It applies to candidates, clients, suppliers, and website users.

By using our services or submitting personal data to us, you agree to the practices described in this policy.

  1. Information We Collect

We may collect and process the following personal data:

1.1 Candidates:

Name, contact details (phone number, email address, postal address) Employment history, education, qualifications, and CV Current salary, benefits, and job preferences Right to work status, references, and other information you provide to us Any other information you voluntarily provide, including interview feedback 1.2 Clients and Suppliers:

Contact names, phone numbers, and email addresses Details of the services you provide or seek Business details, such as your company name, registration number, and VAT details 1.3 Website Users:

Technical information such as IP address, browser type, and cookies Information submitted via forms (e.g., CV uploads, job applications) 2. How We Use Your Information

We use the information we collect for the following purposes:

Candidates: To match you with suitable job opportunities, submit your details to prospective employers, and communicate with you about relevant opportunities. Clients: To provide recruitment services, source candidates, and manage our business relationship. Suppliers: To maintain our business relationship and comply with contractual obligations. Website Users: To improve our website, respond to inquiries, and manage marketing communications. We may also use your data to comply with legal obligations or as required by regulatory authorities.

  1. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

Legitimate interests: We process your data for our legitimate business purposes, such as providing recruitment services or maintaining client and supplier relationships. Contractual necessity: Processing necessary for the performance of a contract with you or to take steps at your request before entering into a contract. Consent: Where you have given us specific consent to process your data (e.g., for marketing communications). Legal obligations: To comply with applicable laws and regulations. 4. How We Share Your Data

We may share your personal data with the following parties:

Clients: To present you as a candidate for job opportunities. Service providers: Such as IT support, email marketing platforms, and cloud storage providers who assist in the operation of our services. Legal or regulatory authorities: When required by law or regulation. Third parties: Where you have consented to such sharing or as otherwise required to fulfil the services we provide. We will not sell or rent your data to third parties.

  1. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. For example:

Candidate data may be retained for up to 2 years after our last contact, unless you request its deletion. Client and supplier data will be kept for the duration of our business relationship and as required for legal or accounting purposes. 6. Your Rights

You have the following rights regarding your personal data:

Access: To request a copy of the personal data we hold about you. Rectification: To request correction of any inaccurate or incomplete data. Erasure: To request the deletion of your personal data in certain circumstances. Restriction: To request that we limit the processing of your personal data. Data portability: To request the transfer of your data to another organisation. Objection: To object to the processing of your data where we rely on legitimate interests. If you wish to exercise any of these rights, please contact us using the details below.

  1. Security

We take the security of your personal data seriously and use appropriate measures to protect it from unauthorised access, loss, or disclosure. However, the transmission of information via the internet is not completely secure, and we cannot guarantee the security of your data transmitted to us online.

  1. Cookies

Our website uses cookies to enhance user experience and analyse website traffic. You can manage your cookie preferences through your browser settings.

  1. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. Please check back periodically to stay informed of any updates.

  1. Contact Us

If you have any questions about this privacy policy or our handling of your personal data, or if you wish to make a complaint, please contact us at:

Westminster Search Email: joseph.henry@westminstersearch.com